Admissions Information

This page contains all of the information that you will need regarding admissions. Should there be any additional information that you require, then please do contact the school directly using the contact details at the top of this page. For our latest admissions arrangements please se below.


The variation applies to the section: Oversubscription Criteria and relates to points 3,4 and 5.  The requested variation will read: 

“ In the event that during the period specified for attendance at worship the church has been closed for public worship and has not provided alternative premises for that worship, the requirements of these admissions arrangements in relation to attendance will only apply to the period when the church or alternative premises have been available for public worship”.


The School 

St Mary's School is a Church of England Voluntary Aided Primary School situated in a small rural village area. As an Aided School, the admission of pupils is made by the Governors in accordance with arrangements agreed with the Local Education Authority. Please not that if you wish to apply for a place at St Mary's and you live outside the parish of Clymping, you need to complete a supplementary form, in addition to the Local Authority application which is usually completed online. To download a copy of our supplementary form, please see below.


Oversubscription Criteria

The school serves a dual role: it seeks to provide a place of Christian nurture for church families while at the same time serving the local community. The planned admission number for each year group is 15. If more than that number apply for any year group the admission of pupils will be subject to the following priorities in the order set out. The highest priority is given to Looked After Children and all previously Looked After Children. Previously Looked After Children are children who were looked after, but ceased to be so because they were adopted or became subject to a child arrangements order or special guardianship order.

  1. The child resides in the civil or ecclesiastical parishes of Clymping
  2. The child already has a sibling who is attending St Mary's School Clymping at the time of admission is presented to the Admissions Committee.
  3. A parent of the child is a regular attendee and is on the Electoral Roll for the parish of St Mary at Clymping.
  4. A parent of the child is a regular attendee and is on the Church Electoral Roll of any other Church of England parish.
  5. A parent of the child has regular attendance as confirmed by a church leader at a church of a Christian denomination
  6. There is exceptional reason, i.e. medical, social or educational (with written professional support) for admission to this school.
  7. Other children

When deciding between applicants who have equal entitlement under one of the above criteria the governors will have regard to the proximity of the applicant's home to the school.

  • Where only one parent/guardian satisfies a criterion, the application will be treated equally with one where the requirement is met by both parents.
  • Parents applying under category 3, 4 or 5 must complete a supplementary form (available from the school office) giving the name of the priest or minister able to verify that the requirements of a particular criterion have been met.
  • Regular attendance at church is defined as attendance at a minimum of one service a month for a period of at least one year.
  • Church of Christian denomination is defined as a member of Churches Together in Britain and Ireland and/or The Evangelical Alliance.
  • Children refused a place can, at their parents' request, be put on a waiting list where priorities will also be determined by the admissions criteria set out above. Children are kept on this list for a maximum of twelve months.
  • Late applications are considered after all those applications received by the specified deadline.
  • There is a right of appeal to an independent panel against a decision of the governors. Parents wishing to exercise this right should write to the Clerk to the governors c/o the school.
  • Maps of the civil and ecclesiastical parishes of Clymping can be viewed at the school.


Appeals Procedure

Whenever an application for a school place is refused, the legal right to appeal against the decision will be offered to the applicant. The procedure for appeal is available on the West Sussex website.

This sets out the timeframe for the various stages in the appeal process and includes statutory dates by which appeals must be heard. An appeal form relating to an in-year application decision may be submitted directly to the school office at any time following the issue of the decision letter during the academic year.

The Appeal form is available to download from the school website or can be collected or sent out from the school office. This form must be used for all appeals in connection with decisions issued by the Admissions Committee. The Admissions Committee does not administer appeal hearings during the school holidays. Appeal forms received when the school is closed will not be processed until the school resumes.


Preliminary Visits

For parents of children who will be joining the Reception class, appointments are arranged well in advance of the proposed date of admission, so the general information about the school can be made available and they have the opportunity to discuss matters of interest with the Reception class teacher. Before children are actually admitted to school, familiarisation visits are arranged so that children have the opportunity of meeting their teacher, learning their way around the school, joining in activities with other children and generally getting to know the school. The idea is to alleviate any fears they may have, while giving them the confidence necessary for a smooth beginning to a vitally important phase of their education/school life. We also invite prospective new pupils and their parents to attend any school services or school social functions that are due to take place.


Parents seeking admission for a child between the ages of 5 and 11 should apply to the headteacher.


Useful Admissions Documents

Please feel free to download these useful documents relating to admissions. 


Admissions Arrangements 2021-2022.pdf

St Mary's Supplementary Information Form 1.pdf